How to change participant type (Trainee ↔ Member)

Club Admin · Bahasa Melayu below

AAU Club Manager distinguishes two participant types: - Trainee — active learner, attends training sessions - Member — associate member (e.g. adult social member, alumni)

Both types can be enrolled in categories and billed. The difference is mostly reporting + which fee structures apply.

When to convert

• A trainee ages out and becomes a social member
• A member decides to start training regularly
• Initial classification was wrong

Steps

1. Sidebar → Trainees (or Members) → open the person
2. Click Change Participant Type
3. Pick new type + reason
4. Confirm

The person appears in the new list; their history stays intact.

Fee implications

• Monthly fees marked Applicable to: Trainees only will stop billing when they convert to Member (and vice versa).
• Registration fees are one-time — not re-billed on conversion.
• Any outstanding invoices stay attached to the person regardless.

Category behavior

• Existing category enrollments remain
• If a category is Trainee-only or Member-only, you may need to re-enrol in a matching category after conversion

Reversal

• Same Change Participant Type action — pick the original type back
• No history is lost

Cara tukar participant type (Trainee ↔ Member)

Dua jenis: - Trainee — pelajar aktif, hadir latihan - Member — ahli associate (dewasa social, alumni)

Bila tukar

• Pelatih besar → jadi Member
• Ahli mula latihan → jadi Trainee
• Betulkan klasifikasi asal

Langkah

1. Trainees / Members → buka orang
2. Change Participant Type
3. Pilih jenis baru + sebab
4. Confirm

Kesan yuran

• Yuran bulanan Applicable to: Trainees only berhenti caj bila tukar ke Member
• Yuran daftar tak dicaj semula
• Invois terhutang kekal

Kategori

Kekal. Jika kategori Trainee-only — kena re-enrol dalam kategori padan.