From smart attendance tracking to automated billing, trainee assessments to real-time notifications — everything your club needs in one powerful platform.
156
Members
92%
Attendance
RM5.2k
Revenue
Smart Attendance
QR
GPS
Kiosk
Admin
Payment Received
Auto-notification sent
Auto Email
Real-time
Assessment
Updated
We understand the daily struggles of managing a club the old way.
Paper sign-ins are slow, messy, and easy to fake.
4 smart check-in methods
Multiple files everywhere. Version chaos. Lost data.
All data in one place
Chasing payments manually. Who paid? When? No receipts.
Auto invoicing & reminders
Important updates lost in WhatsApp groups. No one reads.
Auto email notifications
4 flexible check-in methods to suit any situation. No more paper sign-ins or manual counting.
Members scan unique QR codes
GPS-verified check-ins
Tablet as self-service station
Manual marking by staff
Ahmad
QR Scan • 9:02 AM
Sarah
Geolocation • 9:05 AM
Kumar
Kiosk • 9:08 AM
Mark attendance in seconds — QR-code scan, GPS-radius check-in, or self-service kiosk at the venue. Works on any phone, no app to install.
Invoices generate automatically. Parents pay via Billplz, Stripe, or ToyyibPay — FPX, card, or e-wallet. Receipts are emailed instantly.
Each club gets its own public web address. Display your logo, coaches, gallery, testimonials, and a contact form — at no extra cost.
Parents book make-up sessions for excused absences themselves. Set a monthly cap, and let trainees choose any available slot in the same category.
Track each trainee's progress with custom evaluation criteria. Coaches assess; parents see the results.
Every page in two languages. Visitors are served the right language and currency automatically based on their location.
Run tournaments end-to-end — register participants, collect entry fees, score live, and publish results on a public page.
Real-time notifications for payments, attendance, and events. Reminders go out automatically — you never have to chase parents again.
Issue achievement, attendance, and tournament certificates with QR-code verification. Design your own templates with the built-in editor.
Run several locations under one club. Each branch keeps its own address, contact details, and assigned manager — all on one dashboard.
Organise members into age groups, skill levels, and program tracks. New trainees are auto-assigned to the right group based on their age.
Track every piece of club equipment, facility, and inventory item. Monitor status, assignments, and maintenance with a full audit log.
Members and parents can track attendance, pay fees, view assessments, and download certificates from any device.
Manage multiple children under one account.
Pay fees online via bank transfer or e-wallet.
View assessment results and track improvement over time.
Welcome back
Ahmad
QR
Pay
Assess
Cert
This Month
85%
+5%
Attendance rate
Sign up and create your club profile in minutes.
Create categories, add coaches, set fees.
Invite members and start managing.
All features included in every plan. Only pay based on your club size.
Up to
200
members
All features included
Free landing page
Unlimited
∞
members
All features included
Free landing page
Try our system risk-free. If you're not completely satisfied within 30 days, we'll refund your payment — no questions asked.
Anyone can join — parents, coaches, anyone with a network. Share your link, earn on every subscription a referred club pays.
Estimate based on your referrals over 12 months
Open to anyone aged 18+. Takes under a minute to start.
AI-powered face detection for even faster contactless check-in.
Native iOS & Android apps with push notifications.
Yes! Clubs with 30 members or less can use ClubMS completely free, forever. No credit card required. You only pay when you grow beyond 30 members.
Every club gets a free public landing page with its own URL (e.g., yourclub.aauclubmanager.com). Showcase your club with a gallery, coach profiles, testimonials, contact form, social media links, and more. It's a great way to attract new members — and it's included in all plans, including Free!
We offer 4 methods: (1) QR Code - members scan their unique QR from phone, (2) Geolocation - GPS-verified check-ins when at venue, (3) Kiosk Mode - tablet as self-service station, (4) Admin Mark - staff manually marks attendance. Use any combination that suits your club!
Coaches can evaluate trainees on custom criteria (skills, attitude, progress, etc.). Parents can view their child's assessment results and track improvement over time. Great for sports academies, tuition centers, and skill-based training.
Any club! Sports academies (badminton, swimming, football, martial arts), tuition centers, music schools, dance studios, hobby clubs, community groups, religious classes, and more. If you have members and sessions, we can help you manage them.
The system automatically sends emails for: payment received confirmations, invoice reminders, attendance check-ins, event updates, assessment results, and more. Members and parents stay informed without you lifting a finger.
Absolutely. We use SSL encryption for all data transfers, secure cloud hosting with daily automatic backups, and role-based access control. Your data is protected and only accessible by authorized users.
Yes! Upgrade or downgrade anytime. If you upgrade, you'll be charged the difference. If you downgrade, the change takes effect in your next billing cycle. No lock-in contracts.
Yes! We provide free onboarding support via WhatsApp. For Premium users, you get a dedicated account manager who can help with initial setup, data import, and staff training.
We accept bank transfer (FPX), online banking, and e-wallets like Touch 'n Go and GrabPay. For club subscriptions, you can choose between monthly or annual billing. Annual billing gives you 2 months free!
Yes! With our Family Account feature, parents can link multiple children under one account. View attendance, pay fees, and track assessments for all children in one dashboard. One login, all kids managed.
Join hundreds of clubs already using ClubMS. Start free today.
Questions?