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How coaches handle absence excuses

Coach · Bahasa Melayu below

When a parent submits an excuse for their child, coaches see it and can approve, reject, or add a note.

See pending excuses

  1. Coach dashboard → Pending Excuses widget (or Attendance → Excuses)
  2. Each row: trainee name, session, reason, submitted date, attached documents

Approve

  1. Click Review on a row
  2. Read the reason + any attached medical note
  3. Click Approve — trainee's attendance for that session flips to Excused
  4. Optional: add a coach note (visible to parent + admin)

Reject

  1. Reject button on the same page
  2. Enter a reason (required): - Reason not sufficient - Documentation missing - Excuses quota exceeded - Custom
  3. Parent gets email with your reason; can re-submit with more info

Convert to replacement request

If the excuse is approved and eligible per your club's policy, offer a replacement: - Review page → Approve + Offer Replacement — AAU Club Manager auto-emails parent with a replacement booking link

Bulk

Excuses beyond the deadline

By default, excuses submitted after the session has passed can be: - Auto-rejected as Late - Manually approved with note (per your policy)

Configure in Club Settings → Attendance → Excuses → Late submission.

Coach's own excuses

If you (coach) will miss a session: - Session detail → Submit Coach Excuse — same flow as trainees - Admin reviews and either finds a replacement coach or cancels the session

Cara jurulatih uruskan excuse ketidakhadiran

Lihat pending

Dashboard → Pending Excuses atau Attendance → Excuses.

Approve

  1. Review → baca sebab + dokumen
  2. Approve — kehadiran jadi Excused
  3. Nota (optional)

Reject

Reject + sebab (dokumen tak cukup, kuota lebih, custom) → parent dapat email.

Offer replacement

Review → Approve + Offer Replacement → parent dapat link book ganti.

Bulk

Filter → tanda → Bulk Approve.

Excuse lewat

Club Settings → Attendance → Excuses → Late submission — auto-reject atau manual approve.

Coach sendiri

Session → Submit Coach Excuse — admin cari pengganti.