How to create a one-off (ad-hoc) invoice
Club Admin · Bahasa Melayu below
Use this for charges outside your regular fee structures — a replacement jersey, a special camp, a late fee, equipment sale.
Steps
- Sidebar → Billing → Invoices → Create Invoice (top right) → opens
/billing/invoices/create/ - Fill in: - Bill to — Trainee, Member, Staff, or Family - Search the recipient by name / ID - Issue date — usually today - Due date — default 14 days from issue; override if needed
- Add line items:
- Description — e.g.
Replacement Jersey- Amount — RM value - Tax rate — % (auto-fills from club settings) - Quantity — usually 1 - Repeat Add Line for multiple items - Optional:
- Discount — apply an existing discount or one-off amount
- Notes — appears on invoice PDF (e.g.
Camp fee — full refund if cancelled 7 days out) - Save Draft to review later, or Save & Send to email the parent immediately
Common use cases
- Kit/equipment sale (jersey, ball, water bottle)
- Late fee / no-show fee for private sessions
- Extra camp / clinic / special event
- Fine (disciplinary — if your club uses these)
- Correcting a missed monthly charge
From a fee structure
Instead of typing details, click Use Fee Structure → pick one → AAU Club Manager pre-fills amount + tax. Faster if the ad-hoc charge matches an existing template.
Bulk
For the same ad-hoc charge across many trainees (e.g. Tour deposit):
1. Billing → Invoices → Bulk Generate
2. Set Custom item — description + amount
3. Select recipients
4. Generate
Cara cipta invois one-off
Untuk caj di luar struktur yuran biasa (jersi ganti, camp khas, denda lewat).
Langkah
- Menu sisi → Billing → Invoices → Create Invoice
- Isi: Bill to (pelatih/ahli/staff/family), issue date, due date
- Line items: description, amount, tax, qty — Add Line untuk lebih
- Optional: diskaun, nota
- Save Draft atau Save & Send
Guna template
Klik Use Fee Structure — auto-isi amaun.
Bulk
Bulk Generate → Custom item — sama caj untuk ramai pelatih sekali.