How to edit an existing invoice
Club Admin · Bahasa Melayu below
Edit an invoice when the amount is wrong, a discount was missed, or line items need correcting — before or after sending.
Steps
- Sidebar → Billing → Invoices → open the invoice → Edit (top right)
- Change: - Line items — add / remove / edit description or amount - Due date — extend if needed - Discount — apply a discount that was missed - Notes — internal notes visible on the PDF
- Save
Recalculation is automatic — total, tax, balance all update.
When editing is restricted
- Invoice paid — cannot edit line items. Refund + create a new invoice instead (see Cancel or refund an invoice).
- Invoice partially paid — edit is allowed but AAU Club Manager warns you and may block reducing the total below what's already paid.
- Invoice sent — you can still edit, but re-sending (via Send button) informs the parent.
Common edits
- Sibling discount forgotten — edit → apply discount → save
- Wrong month — edit → change billing month on line item → save
- Extra fee accidentally added — edit → remove line → save
- Overcharged by RM 10 — edit → adjust line amount → save
Audit
Every edit is logged with: - Who edited - When - Field(s) changed with before/after values
Access from the invoice detail → History tab.
Alternatives to editing
- Cancel the invoice and create a corrected one (cleaner audit)
- Waive the wrong invoice and create a new one (see Cancel or refund an invoice)
Cara edit invois sedia ada
Langkah
- Menu sisi → Billing → Invoices → buka → Edit
- Ubah: line items, due date, diskaun, nota
- Save — auto-kira semula
Bila disekat
- Paid: tak boleh edit line — refund + cipta baru
- Partially paid: dibenarkan tapi dengan amaran
- Sent: boleh edit; re-send jika perlu
Edit biasa
- Terlupa sibling discount → tambah
- Bulan salah → tukar
- Line tambahan tersilap → buang
- Overcharge → adjust amaun
Audit
Setiap edit dilog: siapa, bila, field, before/after. Lihat: invois → History tab.
Alternatif
- Batalkan + cipta baru (audit lebih bersih)
- Waive + cipta baru