How to check people in by face

Club Admin / Coach / Staff / Parent / Member · Bahasa Melayu below

Face check-in works for trainees, members, coaches and staff. There are three ways to use it:

Face scan: a coach or admin points the phone at a person, checks the name that appears, and taps Mark present.
Check in on your own phone: when you check in from the app, the camera opens for a quick face check before your check-in is saved. A parent points the camera at their child.
Face kiosk: a tablet or laptop at the entrance. People look at the camera and tap their name.

It works on the website and in the Android app.

1. Club admin: turn it on

Go to Settings → Face Check-in.
Tap Turn on face check-in. It is off until you turn it on.

Turning it off later deletes every face code, and people must be enrolled again.

A face is biometric data, which the PDPA treats as sensitive personal data. Nobody can be enrolled without their own consent, or their parent's consent. Consent is never ticked for anyone.

Once the club turns it on:

Parents and members see a card at the top of their dashboard: Allow face check-in for (name)? with Yes, allow and Not now.
Coaches and staff see the same card for themselves: Allow face check-in for me?
Registration and profile forms show an unticked Allow face check-in (optional) box next to the health questions.

You can change it any time in the Privacy Centre (Account menu → Privacy). Untick Face check-in at training sessions and tap Save, and the face code is deleted straight away.

3. Enrol each face once

Open the session and tap Face scan. The button is also on the Mark Attendance page.
Open the Enrol faces tab. Everyone expected at the session is listed, including the session's coaches and the club's staff. People without consent show No consent yet.
Tap Enrol next to a name and point the camera at that person's face for about 2 seconds. Keep their face inside the oval, with only them in view.
Enrolled appears. Use Redo if they are not recognised well later (new haircut, glasses, years older).

Nobody can enrol their own face. A coach's or staff member's face is enrolled by the club admin or another coach.

Only a face code (a list of numbers) is kept, encrypted. No photo is uploaded or stored.

4. Check in with Face scan

Open the session and tap Face scan, then Start camera. The first time, it can take about a minute to load.
Point the camera at one person at a time, with their face inside the oval. The oval turns green when the face is close enough. Use Switch camera to change between the back and front cameras.
Their name, role and photo appear. Check it is them, then tap Mark present. Tap Not them if it is wrong.

A beep and a spoken "Welcome, (name)" confirm the check-in. Tap the speaker button on the camera to turn sound off.

5. Check in on your own phone

When you have a face code, the app asks for a face check before it saves your check-in:

Open the session's check-in page and check in as usual (with or without location).
After you tap Confirm, the camera opens. Look at it (coaches, staff, members), or point it at your child (parents), until it closes on its own.
If the face does not match, nothing is saved. Try again in better light, or ask the coach to mark you on the session page.

People without a face code check in exactly as before.

6. Face kiosk on a tablet or laptop

A coach or admin signs in on the tablet or laptop, opens the session, and taps Face kiosk.
Tap Start kiosk and leave the device at the entrance with the front camera facing people.
A person looks at the camera, sees Hi, (name), and taps That's me, check in. The kiosk says "Welcome, (name)".
Anyone without consent, or not recognised, taps Search my name to use the name-search check-in. Back to face check-in returns to the camera.

The kiosk is not a public link: it only opens for a signed-in coach or admin, because it shows names of the people it recognises.

Rules

Face check-in works on the session's own date only. Enrolling works any day.
The person must be expected at the session: in its categories or with a replacement booked (trainees and members), the session's coaches, or the club's staff. The same rules as card check-in apply, including sign-out when sign-out is on.
A warning shows when two enrolled people look alike (for example twins). Check carefully before you confirm.
A face code is deleted when consent is withdrawn, when the person leaves the club, when a coach is no longer approved at the club, or when the club turns face check-in off. Club admins can also delete one person's face code under Settings → Face Check-in.
The attendance record shows 🙂 for a face check-in.

Cara daftar masuk dengan imbasan muka

Daftar masuk muka berfungsi untuk pelatih, ahli, jurulatih dan staf, dengan tiga cara:

Imbas muka: jurulatih atau admin menghalakan telefon ke muka seseorang, menyemak nama yang keluar, dan menekan Tanda hadir.
Daftar masuk di telefon sendiri: semasa daftar masuk dari aplikasi, kamera dibuka untuk semakan muka sebelum daftar masuk disimpan. Ibu bapa menghalakan kamera ke anak mereka.
Kiosk muka: tablet atau komputer riba di pintu masuk. Peserta pandang kamera dan tekan nama mereka.

Admin kelab: buka Tetapan → Daftar Masuk Muka dan tekan Hidupkan. Jika dimatikan, semua kod muka akan dipadam.
Persetujuan: muka ialah data biometrik (data peribadi sensitif di bawah PDPA), jadi tiada pendaftaran tanpa persetujuan dan tiada yang ditanda secara automatik. Ibu bapa dan ahli melihat kad Benarkan daftar masuk muka untuk (nama)?, manakala jurulatih dan staf melihat Benarkan daftar masuk muka untuk saya? di papan pemuka. Borang pendaftaran dan profil juga ada kotak Benarkan daftar masuk muka (pilihan) yang tidak bertanda. Batalkan bila-bila masa di Pusat Privasi dan kod muka dipadam serta-merta.
Daftar muka sekali sahaja: buka sesi, tekan Imbas muka, pergi ke tab Daftar muka, tekan Daftar di sebelah nama dan halakan kamera ke muka orang itu selama 2 saat, di dalam bujur. Tiada sesiapa boleh mendaftar muka sendiri; muka jurulatih dan staf didaftarkan oleh admin kelab atau jurulatih lain.
Imbas muka: tekan Mula kamera, halakan ke seorang demi seorang sehingga bujur menjadi hijau, semak nama dan gambar, kemudian tekan Tanda hadir. Bunyi bip dan suara "Selamat datang, (nama)" mengesahkan daftar masuk. Tekan butang pembesar suara untuk mematikan bunyi.
Telefon sendiri: selepas menekan Sahkan di halaman daftar masuk, kamera dibuka. Pandang kamera (jurulatih, staf, ahli) atau halakan ke anak anda (ibu bapa). Jika muka tidak sepadan, tiada apa yang disimpan.
Kiosk muka: jurulatih atau admin log masuk pada tablet atau komputer riba, buka sesi dan tekan Kiosk muka, kemudian Mula kiosk. Peserta melihat Hi, (nama) dan menekan Ya, saya. Daftar masuk. Sesiapa yang belum memberi persetujuan atau tidak dikenali menekan Cari nama saya. Kiosk ini bukan pautan awam.

Hanya kod muka (senarai nombor) yang disimpan secara tersulit, tiada gambar. Daftar masuk muka hanya berfungsi pada tarikh sesi itu sendiri.