How to transfer coaches or trainees between branches

Club Admin · Bahasa Melayu below

Move coaches or trainees from one branch to another — common when opening a new venue, closing an old one, or rebalancing training locations.

Transfer a coach

Single coach

1. Sidebar → Branches → open the source branch → Coaches tab
2. Find the coach → click 🗑️ (Remove) → confirm
3. Open the destination branch → Coaches tab → Assign Coach → pick that coach

Or from the coach side: 1. Sidebar → Coaches → open the coach → Branches tab 2. Unassign old branch → Assign new branch

Bulk (multiple coaches to same new branch)

1. Source branch → Coaches tab → tick multiple → Bulk Reassign
2. Pick destination branch
3. Confirm → AAU Club Manager moves them in one action

Transfer a trainee

Single trainee

1. Sidebar → Branches → open source → Trainees tab
2. Find trainee → 🗑️ → confirm
3. Destination branch → Assign Trainees → search + pick

Or from trainee side: 1. Trainee detail → Branches section → Change Primary Branch

Bulk

1. Source branch → Trainees tab → tick multiple → Bulk Reassign
2. Pick destination + confirm

Transfer a whole branch's roster

Closing a branch entirely and moving everyone to another:

1. Source branch → Bulk Transfer All → pick destination branch
2. Choose: - Coaches — transfer all coaches - Trainees — transfer all trainees - Sessions — transfer future sessions (past sessions stay linked to old branch for reporting)
3. Confirm → AAU Club Manager reassigns everything in one action

What survives the move

• Attendance history — stays tied to the original branch (accurate historical reporting)
• Assessment scores — unchanged
• Certificates — unchanged
• Assignments (categories, coaches) — unchanged, just the venue link updates
• Session schedule — future sessions get their new branch; past sessions unchanged

Notify affected parents

For trainee transfers, AAU Club Manager auto-emails parents: - New venue address + GPS - Effective date - Coach info (if changed) - Any updated pickup/drop-off info

Configure the notification template in Club Settings → Notifications → Branch Transfer.

Audit

Every transfer logged (who moved whom, when, from where, to where). Access from Branches → Audit Log.

Cara transfer coach/pelatih antara cawangan

Coach

Satu coach

1. Sumber → Coaches tab → 🗑️
2. Destinasi → Coaches tab → Assign Coach

Atau: Coaches → open → Branches → Unassign lama → Assign baru.

Bulk

Sumber → Coaches → tanda → Bulk Reassign → destinasi.

Pelatih

Satu

Sumber → Trainees → 🗑️ → Destinasi → Assign Trainees.

Atau: Trainee → Branches → Change Primary Branch.

Bulk

Sumber → Trainees → tanda → Bulk Reassign.

Seluruh cawangan

Sumber → Bulk Transfer All → destinasi + pilih (Coaches / Trainees / Sesi akan datang).

Yang kekal

Kehadiran, penilaian, sijil, kategori, sesi lama — semua kekal terikat cawangan asal untuk report tepat.

Notifikasi

AAU Club Manager auto-email ibu bapa: alamat baru, GPS, tarikh berkuat kuasa, info coach. Template di Club Settings → Notifications → Branch Transfer.

Audit

Branches → Audit Log.