How to add a trainee (individually)

Club Admin · Bahasa Melayu below

There are three ways trainees join a club:

1. Parent self-registers — you send them your club link, they sign up, add their child, then enroll (see also Upload trainees via Excel for batches).
2. Admin adds trainee manually — this article.
3. Bulk import from Excel — see the Excel article.

Steps

1. Sidebar → Trainees → click Add Trainee (top right) → opens /trainees/create/
2. Fill in: - Full name — as on official documents - Preferred name — nickname (optional) - Date of birth — accepts DD/MM/YYYY, DD-MM-YYYY, or the date picker - Gender - ID type + ID number — MyKad, birth cert, passport, etc. - School name + grade (for youth trainees) - Contact phone / email — for teenagers old enough to have their own number - Parent/guardian info — name, email, phone (for minors) - Emergency contact — required - Home address — optional but recommended - Medical info — blood type, conditions, allergies - Profile photo — upload or take with device camera
3. Click Save.

The trainee now exists in your club as is_active=True. They'll appear in the Trainees list.

What if the parent already has an account?

If you fill in the parent email field and that email matches an existing parent User in AAU Club Manager, AAU Club Manager automatically links the trainee to that parent's FamilyAccount. No duplicate account is created.

If the parent doesn't exist yet, you can still add the trainee — the parent's info gets stored as text on the trainee record, and when the parent eventually signs up with that email, they'll be linked automatically.

Enrol in a category

Adding the trainee doesn't automatically enrol them in training. To enrol:

1. Open the trainee detail page.
2. Under Categories, click Enrol.
3. Pick the category (e.g. U10 Beginners) and confirm.

If the club requires manual approval, the enrollment stays Pending until you or another admin approves it — see Approve enrollment requests.

Common issues

• "ID number already exists" — same MyKad in your DB. Either the trainee is already enrolled (search first), or a family member has the wrong ID typed.
• "Photo too large" — resize to under 5 MB, or use the camera capture which auto-compresses.
• Trainee doesn't show up in list — check the filter at top of the list; deactivated trainees are hidden by default.

Cara tambah pelatih (satu per satu)

Untuk Admin Kelab

Tiga cara pelatih masuk kelab:

1. Ibu bapa daftar sendiri (guna link kelab anda)
2. Admin tambah pelatih manual — artikel ini
3. Import bulk dari Excel

Langkah

1. Menu sisi → Trainees → klik Add Trainee (kanan atas)
2. Isikan: - Full name — nama seperti dokumen rasmi - Preferred name — nama panggilan (optional) - Date of birth — format DD/MM/YYYY atau guna date picker - Gender - ID type + ID number — MyKad, sijil lahir, pasport - School name + grade - Contact phone / email (untuk remaja) - Parent/guardian — nama, email, phone - Emergency contact — wajib - Home address — optional - Medical info — blood type, kondisi, alergi - Profile photo — upload atau ambil dengan kamera
3. Klik Save

Jika ibu bapa sudah ada akaun

Jika email ibu bapa padan dengan akaun sedia ada, AAU Club Manager auto-link pelatih ke FamilyAccount. Tiada duplikasi.

Enrol dalam kategori

Tambah pelatih tidak automatik enrol dalam latihan. Untuk enrol:

1. Buka detail pelatih
2. Bawah Categories klik Enrol
3. Pilih kategori → confirm

Jika kelab minta approval manual, enrollment akan Pending sehingga admin approve.

Masalah biasa

• "ID number already exists" — MyKad sudah wujud dalam DB.
• "Photo too large" — kecilkan bawah 5 MB.
• Pelatih tak nampak — check filter; pelatih deactivated disembunyikan.