How to create a fee structure

Club Admin · Bahasa Melayu below

A fee structure is a template that tells AAU Club Manager what to charge, how often, and to whom. You create it once; AAU Club Manager uses it to generate invoices automatically.

Steps

1. Sidebar → Billing → Fees (/billing/fees/)
2. Click Create Fee (top right) → opens /billing/fees/create/
3. Fill in: - Name — e.g. Monthly Training Fee - U10 - Fee Type — Registration, Monthly, Quarterly, Annual, Tournament, Equipment, Uniform, Grading, or Custom - Amount — the base charge in RM (e.g. 60.00) - Tax rate — % if applicable (e.g. 6 for 6% SST). Leave 0 if not. - Billing scope — Per Trainee (each child gets their own line) or Per Family (one charge per family regardless of number of children) - Applicable to — Trainees, Members, or Both - Recurring interval — One-time, Monthly, Quarterly, Annually, or Custom. Monthly + Registration are the most common. - Category — leave blank to apply to all trainees in the club, or pick a specific category (e.g. U10 Beginners) - Mandatory — leave on so it's auto-added to future invoices. Turn off if it's an optional fee (parents opt in one by one).
4. Click Save.

What happens next

• If the fee is Registration + Mandatory: every new enrollment automatically generates a registration invoice.
• If the fee is Monthly + Mandatory: the monthly billing cron (runs on the 1st of each month) auto-generates invoices for every active trainee it applies to.
• If it's not mandatory: you'll add it manually when creating individual invoices.

Tips

• Use one Monthly fee per category (e.g. U8, U10, U12) if training fees differ by age group. Link each to its category.
• Set code to something short like MTF-U10 — it appears on the invoice PDF.
• To temporarily stop charging, edit the fee and toggle Active off. Don't delete — it breaks past invoice references.

Cara buat struktur yuran

Untuk Admin Kelab

Struktur yuran adalah templat yang beritahu AAU Club Manager berapa nak caj, seberapa kerap, dan kepada siapa. Buat sekali sahaja; AAU Club Manager akan guna untuk hasilkan invois secara automatik.

Langkah

1. Menu sisi → Billing → Fees (/billing/fees/)
2. Klik Create Fee (kanan atas)
3. Isikan: - Name — cth. Yuran Bulanan U10 - Fee Type — Pendaftaran, Bulanan, Sukuan, Tahunan, Kejohanan, Peralatan, Uniform, Grading, atau Custom - Amount — jumlah dalam RM (cth. 60.00) - Tax rate — % jika ada (cth. 6 untuk SST 6%) - Billing scope — Per Trainee (setiap anak dicaj) atau Per Family (satu caj sekeluarga) - Applicable to — Pelatih sahaja, Ahli sahaja, atau Kedua-duanya - Recurring interval — One-time, Monthly (paling biasa), Quarterly, Annually - Category — biarkan kosong untuk semua pelatih, atau pilih kategori tertentu - Mandatory — biarkan on supaya auto-dimasukkan ke dalam invois
4. Klik Save

Selepas itu

• Yuran Pendaftaran + Mandatory: setiap pendaftaran baru automatik jana invois pendaftaran.
• Yuran Bulanan + Mandatory: cron bulanan (jalan 1hb setiap bulan) auto-jana invois untuk semua pelatih aktif.
• Bukan mandatory: perlu tambah secara manual bila cipta invois.