How tournament fees sync to billing

Club Admin · Bahasa Melayu below

Tournament registration fees become invoices in the billing app automatically. If you spot a mismatch (e.g. someone registered but no invoice), use the sync tool.

Auto-sync (default)

When a parent registers a child for a tournament with a fee: 1. Registration submitted → AAU Club Manager auto-creates an invoice 2. Invoice linked to both the tournament AND the trainee 3. Parent pays → registration status flips from Pending Payment to Registered

When to manually sync

You changed the tournament fee after some parents had already registered
A bug or interruption left some registrations without invoices
You imported participants from another system without invoices

Steps

Tournament detail → Participants → Sync Invoices (top right)
AAU Club Manager shows a preview: - Participants without invoices → will be created - Participants with wrong-amount invoices → will be updated - Participants with matching invoices → skipped
Review the preview list
Apply Sync — invoices created/updated in batch

Multi-event

For tournaments with multiple events, each event contributes to one combined invoice per participant:

3 events × RM 30 = 1 invoice at RM 90
Adding an event later → invoice updated with new line item, balance owed
Removing an event → invoice line item removed, balance reduced

Refund on withdrawal

If a participant withdraws: - Unpaid invoice → auto-cancelled - Paid invoice → refund per your policy (see Cancel or refund an invoice)

Reports

Billing → Reports → By Fee Type → Tournament — see tournament fee revenue standalone
Tournament detail → Financials tab — invoice + payment status per participant

Cara yuran kejohanan sync ke billing

Auto (default)

Daftar → AAU Club Manager auto-cipta invois. Bayar → status Registered.

Sync manual

Bila: - Ubah yuran selepas ada yang daftar - Bug — registration tanpa invois - Import peserta dari sistem lain

Participants → Sync Invoices: - Preview: tanpa invois (akan cipta), amaun salah (akan update), padan (skip) - Apply Sync

Multi-event

3 event × RM 30 = 1 invois RM 90. Tambah/buang event → invois auto-update.

Refund

Withdraw: - Invois belum bayar → auto-batal - Berbayar → ikut polisi refund

Report

Billing → Reports → By Fee Type → Tournament
Tournament → Financials tab