Yearly fee statement (one page per trainee)

Parent · Trainee · Club admin · Bahasa Melayu below

The fee statement is a one-page summary of every fee for one trainee for one year: registration, annual and other one-off fees, then each month. Each row shows Amount, Paid and Balance (in RM), with a total and a Statement Summary at the bottom. It fits on one A4 page, so you can print it or save it as a PDF.

Parents and trainees

1. Portal → My Invoices
2. Click Fee Statement at the top right
3. Pick the child (if you have more than one), the club (if they are in more than one) and the year
4. Click Print / Save PDF to print it or save it as a PDF

Trainees and members see their own statement the same way.

Club admins

• One trainee: open the trainee's profile → Fee Statement (next to Invoices). Address: /billing/statements/<trainee id>/
• A whole category: Billing → Invoices → Fee Statements. Pick a category and a year, then Print / Save PDF. Every active trainee in the category gets their own page (up to 200 at a time). Address: /billing/statements/

What's on the statement

• Club logo, name, registration number, address and contact
• Student name, trainee ID, class (the trainee's categories) and the guardian's address
• "Attention to" the parent or guardian who pays the bills, plus the statement date and year
• One row per fee, with a status tag: Paid, Partial, Due, Overdue, Waived or Upcoming
• Total row, and the summary: Total Bill, Total Paid, Waived (if any) and Balance, split into Due now and Upcoming
• "Powered by AAU Club Manager" at the bottom

Upcoming months

Monthly fees that the club has not billed yet (for example November and December when it is October) are listed as Upcoming, so the statement shows the whole year. They use the club's billing period and skip months from Billing → Settings, the trainee's mandatory monthly fees, and any discount assigned to the trainee. They are not invoices yet: the real invoice is created in its own month, and only then can it be paid.

Due now is what is owed today. Upcoming is what will be billed later this year.

What is left out

• Cancelled invoices are not shown.
• Waived amounts are not counted as owed. A fully waived row shows a zero balance.
• Past months that were never billed are not added. Only months from now to the end of the billing period are projected.

Penyata yuran tahunan (satu muka surat setiap pelatih)

Penyata yuran ialah ringkasan satu muka surat bagi semua yuran seorang pelatih untuk satu tahun: yuran pendaftaran, tahunan dan yuran sekali bayar lain, diikuti setiap bulan. Setiap baris menunjukkan Jumlah, Dibayar dan Baki (RM), dengan jumlah keseluruhan dan Ringkasan Penyata di bawah. Ia muat dalam satu muka surat A4 untuk dicetak atau disimpan sebagai PDF.

Ibu bapa dan pelatih

1. Portal → My Invoices (Invois Saya)
2. Klik Penyata Yuran di atas sebelah kanan
3. Pilih anak (jika lebih daripada seorang), kelab (jika lebih daripada satu) dan tahun
4. Klik Cetak / Simpan PDF

Pelatih dan ahli melihat penyata mereka sendiri dengan cara yang sama.

Admin kelab

• Seorang pelatih: buka profil pelatih → Penyata Yuran (sebelah Invois)
• Satu kategori: Billing → Invoices → Penyata Yuran. Pilih kategori dan tahun, kemudian Cetak / Simpan PDF. Setiap pelatih aktif dalam kategori itu mendapat satu muka surat (sehingga 200 sekali gus).

Isi penyata

Logo dan maklumat kelab, nama pelajar, no. ID, kelas (kategori), alamat penjaga, "Untuk perhatian" penjaga yang membayar, tarikh penyata dan tahun. Setiap baris yuran mempunyai tag status: Dibayar, Separa, Perlu Dibayar, Tertunggak, Diketepikan atau Akan Datang. Di bawah: Jumlah Bil, Jumlah Dibayar, Baki, dipecahkan kepada Perlu dibayar sekarang dan Akan Datang. "Dikuasakan oleh AAU Club Manager" di bahagian bawah.

Bulan akan datang

Yuran bulanan yang belum dibilkan (contohnya November dan Disember semasa bulan Oktober) dipaparkan sebagai Akan Datang supaya penyata menunjukkan keseluruhan tahun. Ia mengikut tempoh bil dan bulan cuti dalam Billing → Settings, yuran bulanan wajib pelatih dan diskaun yang diberikan kepada pelatih. Ia belum menjadi invois: invois sebenar dibuat pada bulannya, dan barulah boleh dibayar.

Yang tidak dimasukkan

• Invois yang dibatalkan tidak dipaparkan.
• Jumlah yang dikecualikan tidak dikira sebagai hutang.
• Bulan lepas yang tidak pernah dibilkan tidak ditambah.