How to generate monthly invoices

Club Admin · Bahasa Melayu below

Monthly invoices are usually automatic — AAU Club Manager runs a cron on the 1st of each month that generates invoices for every active trainee whose category has a Monthly fee structure. But you can also trigger generation manually (useful for a new club catching up, or after adding a bulk of trainees mid-month).

Auto-generation (default)

1. Make sure at least one Monthly fee structure exists — see Create a fee structure.
2. Make sure the fee is Mandatory and linked to the right category (or left blank for club-wide).
3. That's it. On the 1st of next month, AAU Club Manager creates the invoices automatically.

Manual generation

Use this when auto didn't run, or you want to generate invoices for a specific month right now.

1. Sidebar → Billing → Invoices (/billing/invoices/)
2. Click Bulk Generate (top right) → opens /billing/invoices/bulk-generate/
3. Pick: - Month — which billing month the invoices are for - Categories — leave blank for all, or pick specific categories - Trainees — leave blank for all active, or pick specific trainees
4. Click Generate. AAU Club Manager shows a preview of how many invoices will be created and their total value.
5. Click Confirm — invoices land in the invoice list with status Pending.

Registration fees

Registration fees are different — they're created at the moment a trainee enrolls, not on the 1st. If a trainee enrolls mid-month, they get:

• 1 × registration invoice (immediately)
• 1 × prorated (or full) monthly invoice for the current month, depending on your billing settings

To bulk-generate missing registration invoices for existing trainees: - Sidebar → Billing → Invoices → Generate Registration (/billing/invoices/generate-registration/)

After generating

• Parents get an email + WhatsApp notification (if configured) with the invoice link.
• Invoice status starts at Pending, flips to Overdue after the due date, Paid when payment is verified.

Cara jana invois bulanan

Untuk Admin Kelab

Invois bulanan biasanya automatik — AAU Club Manager jalankan cron pada 1hb setiap bulan yang jana invois untuk semua pelatih aktif dalam kategori yang ada struktur yuran Bulanan. Tapi anda juga boleh jana manual.

Auto (default)

1. Pastikan sekurang-kurangnya satu struktur yuran Bulanan wujud.
2. Pastikan yuran itu Mandatory dan disambung ke kategori yang betul.
3. Selesai. Pada 1hb bulan depan, AAU Club Manager auto-cipta invois.

Manual

1. Menu sisi → Billing → Invoices (/billing/invoices/)
2. Klik Bulk Generate
3. Pilih: - Month — bulan mana - Categories — kosong untuk semua, atau pilih - Trainees — kosong untuk semua, atau pilih
4. Klik Generate. Preview akan tunjuk berapa invois akan dicipta.
5. Klik Confirm — invois masuk senarai dengan status Pending.

Yuran pendaftaran

Yuran pendaftaran dicipta pada masa pelatih daftar, bukan pada 1hb. Untuk jana yuran pendaftaran yang tercicir: - Menu sisi → Billing → Invoices → Generate Registration