How to manage billing cycles

Club Admin · Bahasa Melayu below

A billing cycle is one automated run of invoice generation (typically monthly). AAU Club Manager tracks each cycle for audit and lets you manually re-run one if it failed or you need to backfill.

View cycles

1. Sidebar → Billing → Cycles (/billing/cycles/)
2. See a list of every monthly cycle AAU Club Manager has attempted: - Month + year - Status (Success / Failed / In Progress / Skipped) - Invoices generated count - Total invoiced value

Manually run a cycle

Use when auto-cron failed or you're catching up after fixing a config:

1. Cycles → Generate Cycle
2. Pick month + year
3. Optional filters: categories, trainees
4. Preview — shows how many invoices will be created
5. Confirm — AAU Club Manager generates and marks the cycle as Complete

Toggle a cycle

• Cycle detail → Toggle — enable/disable auto-generation for that cycle
• Useful if you want to skip a month (e.g. school holidays) without editing global settings

Cycle failures

If a cycle status shows Failed: - Cycle detail shows the error (usually a fee config issue or a missing category link) - Fix the root cause → click Retry on the cycle - Any invoices already generated in the failed attempt are not duplicated

Schedule

• Auto-cron runs on your Billing cutoff day (see Billing settings)
• AAU Club Manager logs each cron run in the cycle table; if the row is missing for the expected date, the cron didn't fire — check server logs.

Cara urus billing cycles

Cycle = satu run auto-generate invois (biasanya bulanan).

Lihat

Menu sisi → Billing → Cycles — status setiap bulan (Success / Failed / Skipped / In Progress) + bilangan invois.

Manual run

1. Cycles → Generate Cycle
2. Pilih bulan + tahun
3. Filter (kategori, pelatih)
4. Preview → Confirm

Toggle

Cycle detail → Toggle — enable/disable satu cycle.

Gagal?

Detail cycle tunjuk error → fix punca → Retry.

Schedule

Auto-cron pada Billing cutoff day. Baris cycle hilang = cron tak jalan (check log server).