How to configure billing settings

Club Admin · Bahasa Melayu below

Billing settings control invoice due dates, reminder timing, tax rates, receipt numbering, and payment method availability.

Access

Sidebar → Billing → Settings (/billing/settings/)

Invoice generation

• Billing cutoff day — the day of month when auto-generation runs (default 1). If a trainee enrolls after cutoff, they're billed prorated or in the next cycle depending on your billing_mode.
• Invoice due days — how many days after issue an invoice is due (default 14)
• Enable prorated invoicing — mid-month enrollments get partial monthly charges
• Skip months — array of months (e.g. [6, 12] for June + Dec) that are billing-free

Advanced billing cycles

• Billing year — override the calendar year (for clubs with academic calendars)
• Billing start month / end month — define the "term" (e.g. Jan–Nov)
• Monthly cutoff overrides — per-month cutoff day if it varies (e.g. December has cutoff on 15th to accommodate holidays)

Reminders

• Reminder days before due — default 3 (days ahead)
• Overdue reminder frequency — how often after due date (default every 3 days)
• Overdue reminders enabled — on/off
• Reminder email template — customize subject + body

See also Send payment reminders.

Tax

• Default tax rate — % applied to fee structures unless overridden per fee (default 0 for MY clubs; 6 for SST)
• Tax label — what appears on the invoice PDF (e.g. SST)
• Tax-inclusive amounts — if on, the fee amount includes tax; if off, tax is added on top

Receipt numbering

• Receipt prefix — e.g. RCP- or INV-
• Receipt sequence — auto-increments; AAU Club Manager auto-heals collisions

Payment methods

Toggle each on/off: - Bank transfer (with account details) - QR payment (with uploaded image) - ToyyibPay / Billplz / Stripe (with API creds)

See Set up online payment for gateway setup.

Save

Each section has its own Save button.

Cara set billing settings

Menu sisi → Billing → Settings

Generation

• Billing cutoff day — hari auto-generate (default 1)
• Invoice due days — hari tempoh (default 14)
• Prorated invoicing — mid-month enrol dapat separa
• Skip months — bulan tanpa billing

Advanced cycles

• Billing year / start month / end month — untuk akademik calendar
• Monthly cutoff overrides — cutoff berbeza setiap bulan

Reminders

• Reminder days before due (default 3)
• Overdue frequency (default setiap 3 hari)
• Enable overdue reminders
• Email template — custom subject + body

Tax

• Default tax rate — % (0 MY, 6 SST)
• Tax label — pada PDF
• Tax-inclusive amounts

Receipt numbering

• Prefix dan sequence (auto-heal collision)

Payment methods

Toggle: Bank transfer, QR, ToyyibPay, Billplz, Stripe.

Setiap section ada butang Save sendiri.