How to take attendance

Coach / Club Admin · Bahasa Melayu below

There are three ways attendance can be recorded:

1. Coach ticks names on the session page — most common
2. Parents/trainees geo-check-in — if the club enables geo check-in
3. QR code check-in — coach displays a QR at the venue, trainees scan

1. Coach ticks names

1. Log in as coach → dashboard shows Today's Sessions.
2. Click the session → opens /attendance/sessions/<id>/
3. Scroll to Attendance — you see the list of enrolled trainees.
4. For each row, click one of: - Present (green tick) - Absent (red X) - Excused (blue) — for approved absences - Late (yellow)
5. AAU Club Manager saves as you click (no submit button needed).
6. Optionally add a per-trainee note (e.g. "left early, felt unwell").

2. Geo check-in (parents/trainees)

If enabled in club settings:

• Trainees see a Check In button on their upcoming session card when they're within X meters of the venue (configurable, default 200m).
• They tap it; AAU Club Manager records their location + timestamp.
• Coach still opens the session page and can see who's already checked in (green auto-tick).
• Coach can override — mark late/absent even if geo says present.

To enable: Sidebar → Attendance → Settings → toggle Enable geo check-in and set the venue coordinates per branch.

3. QR code

• On the session page, click Show QR Code.
• Display it on your phone / tablet at the venue.
• Trainees open their phones → scan → they're marked present.

Auto-absent for missed sessions

If neither coach nor trainee marked attendance, AAU Club Manager auto-marks trainees Absent at midnight after the session date. This is done by a cron. Configurable per club.

Bulk actions

On the session attendance page: - Mark all present — one click, useful when nearly everyone showed up. - Copy from last session — copies the previous session's attendance list (useful for consistent weekly attendance).

Retroactive edits

• Coach can edit attendance for 7 days after the session.
• Admin can edit any time.
• Every edit is logged with who + when for audit.

What parents see

• Real-time notification when their child is marked present/absent/late.
• Full attendance history on the trainee detail page.
• Monthly attendance summary email (if enabled).

Cara ambil kehadiran

Untuk Jurulatih / Admin Kelab

Tiga cara:

1. Jurulatih tanda nama — paling biasa
2. Geo check-in — jika kelab enable
3. Kod QR — jurulatih tunjuk QR, pelatih scan

1. Jurulatih tanda

1. Log masuk sebagai jurulatih → dashboard tunjuk Today's Sessions
2. Klik sesi → buka page sesi
3. Scroll ke Attendance — senarai pelatih muncul
4. Untuk setiap baris: - Present (hijau) - Absent (merah) - Excused (biru) — cuti diluluskan - Late (kuning)
5. AAU Club Manager auto-save
6. Optional: tambah nota (cth. "balik awal, tak sihat")

2. Geo check-in (ibu bapa / pelatih)

Jika enable: - Pelatih nampak button Check In bila dalam X meter dari venue (default 200m) - Tap — AAU Club Manager rekod lokasi + masa - Jurulatih boleh override

Enable: Menu sisi → Attendance → Settings → toggle Enable geo check-in

3. Kod QR

• Page sesi → klik Show QR Code
• Tunjuk pada telefon / tablet
• Pelatih scan → auto-present

Auto-absent

Jika tiada siapa tanda, AAU Club Manager auto-absent pada tengah malam selepas tarikh sesi.

Bulk actions

• Mark all present
• Copy from last session

Edit retroaktif

• Jurulatih: dalam 7 hari
• Admin: bila-bila masa
• Setiap edit dilog untuk audit

Apa ibu bapa nampak

• Notifikasi real-time
• Sejarah kehadiran penuh pada detail pelatih
• Ringkasan bulanan (jika enable)